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Executive Assistant to the CEO

1 Full-Time Permanent Position

ROLE SUMMARY

This position is a senior level executive assistant to support the President & CEO, with a dotted line reporting relationship to the Chief Strategy, People, & Credit Union Relations Officer. The Executive Assistant (EA) is responsible for a wide variety of executive administrative duties in support of the President/CEO, Executive team, and the Board of Directors. Receiving general/corporate direction from the President/CEO, the EA is expected to work with a high degree of independence, initiative, and confidentiality.

 KEY ACCOUNTABILITIES

  • Proactively manage complex calendars for the CEO, ensure preparedness for meetings, and manage changing priorities.
  • Compose and prepare meeting agendas, correspondence, coordinate travel arrangements and create expense reports.
  • Develop documents and presentations.
  • Responsible for monitoring and triaging CEO’s email inbox.
  • Communicate with the organization on the CEO’s behalf and coordinate logistics with high-level meetings both internally and externally.
  • Provide calendar management, general meeting support, travel arrangements and expense report support to the Chief Strategy & People Officer, and others as required.
  • Coordinate all reference materials, meeting documents and timelines for Board/Committee meetings to support CEO.
  • Plan, organize and participate in special projects or initiatives that may include coordinating logistics for executive team activities including meetings, workshops, conferences, special projects, and events.
  • Participate in budget process with support to CEO and Chief Strategy, People, and Credit Union Relations Officer.
  • Maintain established procedures with respect to confidentiality, equipment, and surroundings to meet safety, legal and procedural requirements.
  • Successfully complete critical aspects of deliverables with a proactive, hands-on approach thereby supporting the executive’s ability to increase productivity and efficiency.
  • Support risk management by following established policies, procedures, and controls, both corporately and within area of responsibility and escalate discrepancies to management.
  • Provide mentorship and back-up support to administration team members during absences.
  • All other duties as assigned.

REQUIREMENTS

  • Related post-secondary, formal education or administration certification required
  • A minimum of 8 years of experience in providing executive and board support, including managing electronic calendars, meeting requirements, and travel arrangements.
  • Demonstrated ability to support minute taking, manage stressful/busy schedules with agility and professionalism
  • Superior organizational, critical thinking and time management skills
  • Exceptional communication and interpersonal skills with a demonstrated ability to communicate on behalf of the CEO.
  • Previous financial services industry experience is an asset.
  • Advanced proficiency in the Microsoft Office 365 Suite (Excel, Word, PowerPoint, and Outlook) and Adobe Acrobat Pro.
  • Ability to work well under pressure in a fast-paced collaborative and team-oriented work environment.
  • Must be bondable.

 BENEFITS OF WORKING AT OUR ORGANIZATION

  • 2022 Alberta’s Top 75 Employer
  • Competitive compensation
  • Open concept environment
  • Hybrid Office-Home/Work Location
  • Friendly team atmosphere
  • Free banking services and free access to an in-house fitness facility
  • Located in the Beltline
  • Casual dress environment

To express your interest in this position, apply here with your current resume along with a cover letter quoting Competition #22-009 by July 18, 2022.