Executive Assistant to the CEO & Board

1 Full-Time Permanent Position

 

COMPANY OVERVIEW

Alberta Central is the central banking facility and trade association for Alberta’s credit unions. We are owned by 12 credit unions that together have more than $33 billion in system assets and serve more than 640,000 members at 198 branches across Alberta. At Alberta Central, our purpose is to champion change in the credit union system and bring value and expertise to credit unions. Through our commitment to service, and with the efforts of our dedicated employees, we are helping credit unions meet the expectations of their members.  We continue to work side by side with credit unions with a single goal in mind: to help our system grow, prosper, and achieve financial success.

ROLE SUMMARY

This position is a senior level executive assistant supporting the President & CEO, Board of Directors, and the Chief Financial & Governance Officer. The Executive Assistant (EA) is responsible for a wide variety of executive administrative duties with daily operations and activities towards achieving the overall corporate strategic goals. Receiving general/corporate direction from the President & CEO, this position also works closely with the Governance Team in managing all board administration and operations. The EA is expected to work with a high degree of independence, initiative, and confidentiality.

KEY ACCOUNTABILITIES

  • Provide proactive calendar management for the President & CEO, collaborating with internal and external stakeholders to manage priorities for Alberta Central and credit union system meeting requirements.
  • Provide general meeting support, travel arrangements and expense report support to the President & CEO and Chief Financial & Governance Officer, and other executives as required.
  • Responsible for monitoring and triaging CEO’s email inbox.
  • Plan and coordinate all board and committee meetings logistics including invitations, agendas, activities, travel arrangements, hotel reservations, expense reports, venues, and catering.
  • Coordinate, format, and deliver board and committee material packages to the board of directors via board portal in advance of meetings.
  • Coordinate meeting presenters and materials for delivery to support board and committee meetings.
  • Attend board and committee meetings to take and transcribe minutes and act as administrative support to board members as required.
  • Manage board document portal and ensure timely review, completion and distribution of current releases.
  • Maintain the Governance Manual ensuring board approved policies are current.
  • Partner with the Governance Team to support the annual meeting process and the annual election of directors.
  • Maintain all board of directors’ records, including declarations and biographies, and process director expense submissions while monitoring board budget to uphold the board remuneration policy.
  • Participate in annual budget process with support to the President & CEO and board of directors.
  • Support risk management by following established policies, procedures, and controls, both corporately and within area of responsibility and escalate discrepancies to management.
  • Provide mentorship and back-up support to administration team members
  • All other duties as assigned.

REQUIREMENTS

  • Related post-secondary, formal education or administration certification required
  • A minimum of 8 years of experience in providing executive support, including managing electronic calendars, meeting requirements, and travel arrangements.
  • Previous financial services industry experience is an asset.
  • Advanced proficiency in the Microsoft Office 365 Suite (Excel, Word, PowerPoint, and Outlook) and Adobe Acrobat Pro.
  • Ability to work well under pressure in a fast-paced collaborative and team-oriented work environment.
  • Must be bondable.

BENEFITS OF WORKING AT OUR ORGANIZATION

  • Competitive compensation
  • Open concept environment
  • Hybrid Office-Home/Work Location
  • Friendly team atmosphere
  • Free banking services and free access to an in-house fitness facility
  • Located in the Beltline
  • Casual dress environment

 

To express your interest in this position, submit your current resume to along with a cover letter by November 22, 2024 to Gallagher Talent Management Services at Invenias | Advertisement or visit their LinkedIn site at LinkedIn | Talent Solutions.

Alberta Central is proud to be a Canadian Centre for Diversity and Inclusion (CCDI) Employer Partner.

 

 

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